Get ready to WITR your event
Follow this simple checklist to help attendees join WITR, see who is in the room and start better face-to-face conversations.
WITR works best when attendees know why they should scan, when to scan and how it helps them use the room better.
No app download is needed.
Why this checklist works: the Kestrel Method
This guidance is shaped by the Kestrel Method, a structured behavioural analysis and intervention design process developed by Caspian Psychology, who support WITR. The method helps organisations identify ways of optimising behavioural engagement and design evidence-based interventions. Every step below is here because it changes attendee behaviour in the room, not just because it looks good on a run sheet.
1. Seed your attendee list before event day
Send the WITR registration link in advance so the list is already useful when attendees arrive.
3. Plan your event-day message
Brief your MC, speakers or hosts to mention WITR early.
4. Test WITR before the event
Scan your own QR code and check the attendee journey before event day.
5. Use the 48-hour follow-up window
Keep WITR useful for follow-up during the active event window.
Top tips for strong attendee opt-in
- Send the registration link before the event
- Get VIPs, speakers and sponsors on the list first
- Mention WITR before networking starts
- Explain the benefit: “see who’s in the room”
- Put the QR code in more than one place
- Print the QR code on the badge or lanyard
- Show the QR code on screen during arrivals
- Ask the MC or host to explain it clearly
- Encourage attendees to add useful profile details
- Remind people before open networking
- Mention the 48-hour follow-up window
- Monitor the organiser dashboard during the event
- Top up your attendee allowance early if the room grows
Suggested slide wording
Who’s in the room?
Scan the QR code to join the live attendee list.
See who is here, share why you are attending and find better people to speak to.
No app download needed.
Suggested registration desk wording
Make the room more useful.
Scan the WITR QR code to see who’s here and find people worth speaking to.
Join in under a minute. No app download.
You’re ready to WITR.
Share your QR code, brief your host and help attendees make better use of the room.