Need to share WITR with someone else?
Use this short approval pack to explain what WITR is, why it matters, what it costs and what decision is needed. Copy any block, paste it into an email, and send it on.
1. Forwardable internal email
The full version. Paste into an email to a colleague, manager or finance contact.
Subject: WITR - quick approval to try this at our next event
Hi [name],
I've been looking at a tool called WITR (What's In The Room) to help us get more value from the networking side of our next event.
The short version:
- Attendees scan one QR code, opt in, see who is in the room and use AI Smart Connections to find better people to speak to face-to-face.
- No app download required.
- Organisers get live network intelligence before, during and after the event.
- Sponsors can be given measurable evidence - views, clicks, opt-in responses - instead of just logo exposure.
The idea WITR is built around: a busy room is not the same as a useful room.
Cost:
- £50 per event, including the first 50 attendees.
- £1 per additional attendee after that.
What I need from you:
- Confirmation we can trial WITR at our next event under this pricing.
- Sign-off on the £50 base cost (any per-attendee spend above 50 will scale with actual attendance).
More detail here if useful: https://witr.info/internal-approval-pack
Book a 20-minute demo: https://witr.info/demo-call
Create the event: https://witr.info/pricing
Thanks,
[your name]
2. Short internal version
For a quick ask - best when you just need a yes.
Hi [name],
Quick one - I'd like to trial WITR (https://witr.info) at our next event.
- One QR code for attendees, no app download.
- Live network intelligence for organisers.
- Stronger evidence for sponsors.
- From £50 per event (first 50 attendees included, then £1 each).
More detail: https://witr.info/internal-approval-pack
Are you OK for me to go ahead?
Thanks,
[your name]
3. What is WITR?
WITR (What's In The Room) is an opt-in event networking tool. Attendees scan one QR code and can see who is in the room, share why they are attending and use AI Smart Connections to find better people to speak to face-to-face.
Organisers get live network intelligence before, during and after the event - attendee intent, profile engagement, sponsor interaction and event performance insight.
A busy room is not the same as a useful room.
4. Why use it?
- Better conversations for attendees.
- Clearer insight for organisers.
- Stronger evidence for sponsors.
- One QR code - no app download, no complicated set-up.
- Helps prove the value of the room, not just attendance.
5. What does it cost?
- £50 per event, including the first 50 attendees.
- £1 per additional attendee after the first 50.
- No long-term commitment - pay per event.
6. What does the attendee need to do?
- Scan the WITR QR code at (or before) the event.
- Opt in and add a short profile (name, role, organisation, why they're attending).
- See who else is in the room and use AI Smart Connections to find useful people to speak to.
No app download. No account setup on a separate platform.
7. What decision is needed?
- Approval to trial WITR at the next event.
- Sign-off on the £50 base cost (per-attendee cost scales with actual attendance).
- Confirmation the attendee opt-in model fits your data / privacy expectations (see below).
8. Procurement / finance wording
Copy for a procurement or finance approval form.
Supplier: WITR (What's In The Room)
Service: Event networking software (SaaS).
Use case: Attendee opt-in networking, AI Smart Connections and organiser analytics for a face-to-face event.
Access: Web-based, no app download for attendees.
Pricing model: £50 per event including 50 attendees, £1 per additional attendee.
Contract: Per event, no long-term commitment.
Data processor: WITR acts as a data processor for attendee-provided information under GDPR / UK GDPR. Attendees opt in explicitly; profile visibility is under their control. Privacy policy: https://witr.info/privacy-policy
9. Sponsor justification wording
Use this to make the sponsor / commercial case internally.
WITR helps us give sponsors evidence, not just exposure.
Depending on set-up, we can share with sponsors:
- Sponsor profile views
- Clicks on sponsor links
- Opt-in responses to sponsor questions inside the attendee experience
That means sponsor value is measurable after the event, not just implied by attendance or logo placement. It supports renewal conversations and better sponsor packages next time.
10. Privacy and data wording
For a legal, DPO or data-protection reviewer.
- Attendees opt in explicitly before their profile is visible in the room.
- They control what they share (name, role, organisation, LinkedIn, why they're attending).
- Data collected is used to power networking for that event and organiser analytics.
- Attendees can leave or update their profile at any time.
- WITR operates under GDPR / UK GDPR as a data processor for the organiser.
- Full privacy detail: https://witr.info/privacy-policy
11. Full compliance pack (for DPO / legal / procurement)
If your reviewer needs the full customer due diligence pack - privacy, AI transparency, sub-processors, transfers, retention and security - share the link below. The pack is password protected; reviewers can request access on the page.
Access is restricted. Reviewers without the password can request access directly from the compliance pack page.
Once you have internal approval, the next step is simple.