Useful event intelligence, handled responsibly.
WITR helps attendees make better face-to-face connections while giving organisers clear, consent-led network intelligence before, during and after the event. Attendees choose what they share. Organisers get useful insight. Attendee-level data is time-limited.
This page is maintained by the WITR team to answer common privacy and consent questions about event networking with WITR. It describes current product behaviour and is not a certification or legal advice.
Why event networking needs trust
Networking works when people feel comfortable being seen and comfortable being approached. If attendees are unsure who can see what, they hold back and the room goes quieter. WITR is built so attendees always know what they are sharing, organisers get useful intelligence without a permanent database of everyone in the room, and sponsors get real visibility with consent.
What attendees opt in to
Attendees are never added on their behalf. Each attendee takes a clear opt-in step at the event:
Public attendee information can be visible to the room. Organiser-only custom questions are visible only to the organiser.
What organisers can see
During the active event window, organisers can see the information attendees have chosen to share, so they can help the room connect:
What AI Smart Connections do
AI Smart Connections are designed to help attendees identify useful people to speak to face-to-face. AI is supportive, not intrusive - it suggests, it does not decide.
What AI does not do
Custom questions and sponsor consent
Organisers can add custom questions to gather the context they need. Each question has its own visibility - public to the room, or organiser-only. Sponsors are included with clear consent wording so attendees know when a follow-up may come from a partner.
“I’m happy for the event sponsors to follow up with me after the event about relevant products, services or offers. I can opt out at any time.”
“Add me to the organiser’s mailing list so I hear about future events and relevant updates. I can unsubscribe at any time.”
The 48-hour active event window
Attendee-level visibility is intentionally time-limited. During the 48-hour active event window, organisers can view profiles, stated intent, custom question responses and AI-assisted connection insight. This covers the event itself and the immediate follow-up conversations attendees actually want to have.
What remains after 48 hours
Once the 48-hour window closes, attendee-level data is anonymised. Aggregated, event-level intelligence remains available so organisers can still learn from the event without keeping a permanent record of who was in the room.
CSV exports and organiser controls
Organisers can export event CSVs during the active event window from the organiser dashboard. Exports reflect what attendees have chosen to share and the consent options they selected. After the 48-hour window, exports only contain aggregated, non-identifying information.
Responsible data handling
WITR is designed to support GDPR-conscious event data handling. We describe what the product does, and we don’t claim formal certifications we don’t hold.
Attendee-facing consent wording
“By joining this event on WITR, I agree to share the profile information I choose with other opted-in attendees and with the event organiser during the 48-hour active event window. I understand that AI Smart Connections may suggest useful people to speak to, that I can update or hide my profile at any time, and that after 48 hours my attendee-level data is anonymised.”
Privacy, consent and AI questions
Do attendees have to opt in?+
Yes. Attendees only appear in the live room list after they scan the QR code and opt in. Nothing is added on their behalf.
Who can see custom question answers?+
Each custom question has its own visibility setting. Some are visible to the room, others are visible only to the organiser.
How long can organisers see individual attendee data?+
The event has an active window of 48 hours. During that window organisers can see profiles, intent and AI-assisted insight. After 48 hours attendee-level data is anonymised.
What happens to the data after 48 hours?+
Aggregated, event-level intelligence stays available to the organiser. Individual attendees are no longer identifiable in the dashboard.
Does WITR sell attendee data?+
No. WITR does not sell attendee data to advertisers and does not use attendee inputs to train public AI models.
Is WITR GDPR certified?+
WITR is designed to support GDPR-conscious event data handling. We do not claim a formal GDPR certification. Sub-processor information and a DPA are available on request.
Can attendees export or delete their data?+
Yes. Attendees can request access or deletion. Organisers can export event CSVs during the active event window from the organiser dashboard.
Consent-led networking your attendees can trust
Give your room useful intelligence without a permanent database of everyone who was in it.
For full detail, see our Privacy, AI Transparency and Responsible Use Statement.