WITR - Who's in the room?
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    Large events

    How do I help hundreds of attendees find the right people?

    Do not give them a bigger directory. Reduce the room to the people who are relevant to each attendee. At 500 people nobody can scroll through everyone, so combine a live list with stated intent and a short list of suggestions, then give each attendee a reason to start the conversation.

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    Why does an attendee directory become overwhelming?

    A directory scales badly. Twenty names are useful. Five hundred names sorted alphabetically are a chore that most people abandon after the first screen. Size is supposed to be the benefit of a large event, but without a way to narrow it down it becomes the obstacle.

    How does WITR make a large room personal?

    1. 1The live attendee list shows who has opted in, updating as people arrive.
    2. 2Each attendee's Ask and Offer shows why they are there at a glance.
    3. 3AI Smart Connections on Pro reads everyone's Ask and Offer and hands each attendee a personalised shortlist.
    4. 4Conversation starters give a reason to walk over.
    5. 5Impact Analytics shows the organiser stated intent, engagement and connection activity across the whole room.

    How big can an event be?

    Events are capped at 1,000 attendees. Multi-day events are priced per event day. For anything larger, get in touch about an Enterprise arrangement.

    What should the organiser do on the day?

    • Put the QR code on the opening slide and every break slide
    • Ask the host to explain it in one sentence
    • Encourage specific Asks rather than 'networking'
    • Remind the room to scan the QR code during the event

    Frequently asked questions

    How do I improve networking at a 500-person conference?

    Narrow the room for each attendee. Show intent on the list and use AI Smart Connections to suggest a short list worth meeting.

    How does AI matchmaking work in a large room?

    AI Smart Connections compares each attendee's Ask and Offer with everyone else's and suggests the best fits, with a conversation starter.

    What is the maximum event size?

    1,000 attendees. Larger events can ask about Enterprise.

    Does the AI choose meetings for attendees?

    No. It suggests. Attendees decide who to approach.

    How is a large event priced?

    Pro starts at £50 for up to 50 attendees, then £1 per extra attendee. Multi-day events are priced per event day.

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    Prove your next event worked

    Pro starts at £50 for up to 50 attendees, then £1 per extra attendee. Prefer some help getting started? Book a free 20-minute onboarding call.

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